Administrative Assistant - Front Desk and Workforce Planning unit

Would you like to take the opportunity to work for a European Agency? If you have a good proficiency in English and previous experience in administrative roles within international organisations this could be your chance to work in a multicultural and dynamic environment.

We are looking for an Administrative Assistant to work in the Front Desk and Workforce Planning unit.

Responsibilities: 

• provide administrative support on applications for regulated products;
• use of new tools in place for applications; 
• liaise with other administrative and scientific colleagues; 
• support other administrative assistant in their tasks;
• keep up to date complex internal monitoring tables in excel;
• report possible issues to the coordinator; 
• managing of functional mailboxes; 
• following up deadlines;
• drafting documents in formal English. 

Requirements: 

• Excellent knowledge of English (at least C1 level); 
• at least 1 year of relevant working experience in performing various administrative tasks within international organisations;
• good knowledge of Microsoft Excel and Outlook (required), as well as document management system (preferable); 
• previous experience on interaction with stakeholders such as member states, European Commission and the public would be considered an asset; 
• behavioural competencies: working with others, analysis and problem solving; resilience and composure; priority setting and planning; customer focus.

Assignment: initial contract 2 months, with possibility of extensions. Expected duration of assignment 11 months. 

Salary: approx €1890 per month before taxes.

Work modalities: initially working from home within 2 hours from Parma, Italy. From 01/04 office work will be required on at least 2 days per week. 

To apply for this position, please send your English Europass CV to efsa@randstad.it

Being a EU national or a non-EU national with a valid permit of stay in Italy