ACTIVITY MANAGER - SUMMER JOB

The Activity Manager is responsible for the organisation and delivery of a high-quality activity and programme for students, which includes inspiring; training and managing Activity Leaders to achieve this goal. In addition, they also are responsible for the safe delivery and coordination of all logistics necessary for off-site excursions.

Key Responsibilities: 

• Promoting and safeguarding the welfare of students for who you are responsible and with whom you come into contact 
• Managing, leading, and inspiring the activity team to deliver the activity programme with an exemplary level of dedication to students’ development and welfare 
• Maximising students and group leaders' satisfaction by ensuring activity experiences meets or exceeds their expectations 
• Ensuring the activities operate to the highest standards of relevant Health & Safety, safeguarding and HR practices 
• Ensuring the activity programme runs within the pre-determined budgets & take responsibility for the timely and accurate submission of all administration 
• Manging and overseeing effectively the contribution and performance of the other members of the Activity Management team 
• To update the coach split after receiving the coach bookings from HO 
• To induct and train Activity staff to in Best Practices that facilitates the high-quality delivery of all activities, extending to their ongoing training, pre-trip briefings, performance observations and appraisals 
• To prepare and update programmes as changes are requested 
• To keep record of activities and subsequent changes, ensuring these are made available to Head Office 
• To effectively promote optional activities, manage optional trip costing, sales and advertising 
• To assist in the completion of weekly and daily working rotas for Activity staff 
• To take part in and/or lead a variety of meetings with management and staff
• To assist with student arrival and departures at centre as needed and requested by the Centre Manager
• To work with the Welfare Officer to ensure Risk Assessments are comprehensive and control measures are being implemented by frontline staff on activities
• To carry out other task related to activities in absence of the Activity Management team 
• To support other managers and carry out other operational/campus duties as assigned or requested by the Centre Manager 
• To demonstrate safe and healthy working practices at all times and manage the workplace so that it is a safe and healthy environment for staff and students

Organisational Compliance: 

The job holder will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters. 

Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.

Applicant must be Maltese/EU Nationals/other nationals who are entitled to equal treatment as EU Nationals with regards to employment due to EU legislation & treaty rights about the free movement of workers
 

Education Required: 

• Educated to Degree level or equivalent/or working towards 
• Valid First Aid Certificate (Desirable) 

• Safeguarding Level 1 (Desirable – if not in possession, Embassy Summer will provide the necessary course upon successful selection)

  Additional Qualifications Desired: 

• Specialism in sports coaching, drama or dance Experience Required: • Experience in a role involving organisation / logistics / travel 
• A high degree of IT competency- Outlook & MS Office (specifically Excel) 

• Experience in leading a team 

  Experience Desired: 

• Experience working with juniors 
• Management experience in a summer school environment 

• Knowledge/worked before in Malta 

  Personal Attributes: 

• Ability to lead and inspire a team 
• Excellent communication and interpersonal skills 
• Excellent organisational and planning skills 
• Ability to deal and resolve complex problems and issues
• Ability to work under pressure, multi-task, prioritise tasks and meet tight deadlines
• Demonstrates the ability to form and maintain appropriate relationships and personal boundaries with children and young people 
• Demonstrates emotional resilience in working with challenging behaviours
• Demonstrates a positive attitude to the use of authority and maintaining discipline 
• Demonstrates an exceptional level of attention to detail
• Fluent in written and spoken English 
• Knowledge of any other languages is considered advantageous

Eligibility and Safe Recruitment: Applicants MUST be eligible to work in the EU.

 Embassy Summer is committed to promoting and safeguarding the welfare of children and young people and expects all staff to share this commitment: 

• All gaps in CVs must be explained satisfactorily
• Proof of identity and (where applicable) qualifications will be required 

• Clear Criminal Record Check and references will be required prior signature of the contract 

  Working Week: 

• 6 days* out of 7 (1 day off per week) 

• All management roles are residential * Maximum weekly hours will be detailed in the Offer Letter 

  Specific duties include: 

• To hold regular meetings with Group Leaders and to assist in the Group Leader induction process 
• To review numbers for activities

Accommodation is provided from the night before your first working day until the night of your last working day.

Embassy Summer does not cover costs for flight tickets and airport transfer to/from the accommodation.

Applicant must be Maltese/EU Nationals/other nationals who are entitled to equal treatment as EU Nationals with regards to employment due to EU legislation & treaty rights about the free movement of workers