Document Controller - Loughrea, Co.Galway

Document Controller

Loughrea, Co Galway. 

The Role & Candidate:

Glanua Ltd is a progressive organisation in the water and wastewater industry. Due to continued success in the Business, the company is expanding with several dynamic and exciting roles. They seek a Document Controller to work on large-scale water and wastewater infrastructure projects. The role will be split between the site and the office based in Loughrea.

The Document controller's primary focus is information Management, which ensures the successful delivery of our client requirements throughout all project phases. The role will be based in our Head Office Loughrea Co.Galway.

The ideal candidate will manage all project information, ensuring accuracy, quality, and data integrity while enhancing digital project delivery processes for efficient projects. This role ensures seamless collaboration and communication between Glanua and all other stakeholders.

The successful candidate will work within the Glanua digital delivery team to consistently achieve quality deliverables across our project portfolio. They must monitor the quality of information shared on the project CDE, ensuring all deliverables comply with our BEP. They must ensure all project stakeholders align with Glanua 's digital delivery strategy. They will report on non-conformance and offer corrective guidance to the project team. 

About Glanua: 

Glanua is an industry leader providing innovative and sustainable engineering solutions to design, build, operate and maintain critical water and wastewater infrastructure across Ireland and the UK. We are a trusted provider to the municipal and industrial sector, where our clients include Ireland and the UK’s largest water utilities, Irish Water, Thames Water, Yorkshire Water and Affinity Water.

Glanua is passionate about solving today’s environmental challenges and delivering a decarbonised and sustainable world. We know that to build successful creative teams, we need a diverse workforce that can supply new, innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential. We champion our core values and uphold the highest standards of Safety and Well-being, Innovation, Integrity, Collaboration, Courage, Agility, Accountability, Diversity, and Inclusion in everything we do.

We have a talented team of 540 people across Ireland and the UK and are rapidly expanding our workforce.

Glanua Limited is an equal opportunities employer.

Duties and Responsibilities:

The primary duties and responsibilities of the Document Controller are outlined as follows:

Document Control:

• Document Management: Maintain our process for efficient information management, tracking all incoming and outgoing project documentation within our cloud-based document management system.
• Quality Assurance: Ensure all documents meet the company’s quality standards and meet project requirements.
• Document Distribution: Distribute information to relevant stakeholders, ensuring timely and accurate notification.
• Version Control: Manage document revisions and ensure the most current versions are available to the team.
• Archiving: Archive project documents per the company’s document retention policies.
• Compliance: Ensure all documentation complies with legal, contractual, and company standards.

Information Management:

• Digital Delivery: Help set up, maintain, and manage the document management platform (CDE) for digital project delivery.
• Data Integrity: Ensure digital information accuracy, completeness, and consistency.
• Collaboration: Facilitate collaboration among project teams by managing information workflows and ensuring all relevant parties have access to the necessary data.
• Training: Provide training and support to project teams on document control procedures and guide best practice digital processes.
• Standards Compliance: Ensure all activities undertaken on the CDE during project delivery comply with industry standards and project requirements.
• Reporting: Generate reports on document control and BIM information management activities for the Senior management team and stakeholders.

Workflow and Permissions Management:

• Workflow Setup: Develop and implement efficient information review and approval workflows.
• Review Processes: Coordinate and manage the information management review process, ensuring timely feedback and approvals.
• Permission Assignment: Assign appropriate access permissions to users within the CDE, ensuring data security and compliance are paramount.
• Data Compliance: Monitor and ensure compliance with CDE data management policies and procedures.

Knowledge, Skills, and Experience:

The prior knowledge, skills and experience required of the Document Controller are outlined as follows:

Qualifications:

• Education: Bachelor’s degree in information management, Construction Management, Engineering, or a related field is desirable.
• Experience: A minimum of three years of experience in document control, with at least one year of experience in BIM project environments.
• Previous experience working on a construction/engineering market is preferred but not essential.

Skills

• Proficiency in document control software (e.g., BIM 360/ACC, ProjectWise, Aconex, Procore, Viewpoint) and BIM tools (e.g., Autodesk Revit, Navisworks).
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Understanding the relevant Digital/BIM standards (ISO19650 or previously PAS1192) is desired but not essential.

What we offer you:

• The opportunity to join an ambitious and growing organisation.

• Monday to Friday working week finishing early on Fridays.

• 22 days annual leave plus 10 bank holidays.

• Competitive base salary.

• Annual company events and Corporate Staff Discounts

• Access to EAP – 24/7 365 days confidential employee counselling service, free to avail for employees and their families.

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.