Senior Quantity Surveyor

Purpose of Position

The role of the QS encompasses Subcontract procurement and account management, forecasting of costs and values in monthly Project Reports, budgetary controls, cash flow forecasts, the preparation and valuation of progress and final payments in connection with any Contract or Subcontract. It also includes the appraisal of the value of proposed construction options and the preparation of Bills and/or Schedules of Quantities of materials, labour and services required in the construction and building, or engineering works etc. 

Key Duties & Responsibilities

• Handover from Estimating Department. 
• Pre-contract Commencement Meeting with the Project Team, Purchasing and the Plant Department. 
• Code bill of quantities in Cost X re trade packages where possible. 
• Generate QS 1&2 Project Budgets or similar from coded/ referenced Bill. Load QS1 BoQ Values & Budgets into SAP. 
• Prepare cash flow for the project based on the Contract Programme for issuing to the Employers Quantity Surveyor. 
• Prepare cash flow for the Project based on JJR’s Target Programme. 
• Cash flow projection to be used as a checking device providing a cross check on actual progress versus planned progress. 
• Re measure trade packages as required to identify any quantity errors i.e. over/under measure and to process Tender enquiries accurately. 
• Prepare Tender enquiry packages liaising with the Contracts Manager, Project Manager to ensure that all items are included in the package. 
• Select Subcontractors from JJR database or otherwise to tender the various work elements aligned with the programme and procurement schedule. 
• Create and use Procurement tracker to keep a trace on the status of various packages which are out to Tender. Procurement Schedule should be aligned with JJR Target Programme. 
• When Subcontract tenders are returned, carry out a tender analysis to ensure that a compliant and fully priced tender has been returned. Review and evaluate tenders identifying any omissions, qualifications or clarification that may be included and balance all tenders to show a like for like comparison.
• Examine various alternative equal and approved materials in house and in conjunction with the relevant Subcontractor. Where appropriate, obtain alternative tender estimates in conjunction with the Contracts Manager/ Project Manager. 
• Carry out value engineering appraisals as required whilst coordinating with the Design Team and/or Employer in conjunction with the Contracts Manager/ Project Manager. 
• Compile a short list of Subcontractors and hold meetings with them to review their tender to ensure that they have understood what they have priced and have included for all necessary items. 
• Where necessary Quantity Surveyor to carry out Subcontractor reference checks with Quantity Surveyors in other organisations to assess/ evaluate their Health & Safety adherence, programme performance and ability to deliver, Quality/ Environmental standards, claims consciences, financial stability, resources, and any other pertinent criteria. 
• Provide the aforesaid references to the Contracts Manager/ Project Manager for their assessment and consideration. 
• Prior to appointment, Quantity Surveyor to check that Subcontractors have adequate and suitable insurances, site specific safety statement, waste disposal licenses where applicable for groundworks (liaise with the Safety Department), up to date tax clearance certificate, proof of compliance to CWPS pension scheme. 
• Set Subcontractor payment details up on the SAP system including order amount etc. 
• Hold pre contract meetings with successful Subcontractors in conjunction with the Project Manager and issued Contract documents for signing. Take minutes of meeting and save to Workspace. 
• Complete Subcontract Order in line with JJR Schedule of Subcontract Documents before the Subcontractor starts on site. Manage and track any Subcontractor change orders/ variations, investigate reason for same and if JJR are also entitled to an adjustment of the Contract sum. Put Collateral Warranties in place as required.  
• Notify Design Team of any Change Orders/ Variations and track changes on the Change Order/ Variation Schedule. 
• With regard to Change Orders/ Variation ensure compliance to the stated time periods as set out in the various types of Contracts – failure to serve notice in due time = claim entitlement gone. 
• Provide substantiation for Change Orders/ Variations within the required timeframe and track the Change Order/ Variation Schedule. 
• Meet with Clients Quantity Surveyor to agree change orders/ variations and confirm all agreements after the meeting  
• Attend internal and external meetings. Coordinate with the Contracts/ Project Managers to review meeting minute compiling a written response to correct any inaccuracies or omissions which may present an unfair reflection of the meeting. 
• Issue and agree schedule of monthly progress application/ valuation dates. 
• Prepare and submit valuations on a monthly basis and agree with Clients Quantity Surveyor. 
• Prepare bi-monthly Cost Value Reconciliation Reports or as required by Senior Management. Complete Project Report and submit on the last Friday of each month in line with JJR Management Requirements. 
• Carry out monthly valuations of Subcontractors claims and issue payments. Monitor Subcontractor Claims in line with Construction Contracts Act. 

Requirements

• Degree in Quantity Surveying is essential
• 5+ years post grad experience is preferable
• Can work to tight deadlines and budgets
• Be commercially aware with good client facing skills
• Ability to work on own initiative and manage team of Junior Surveyors
• Minimum of 5 – 10 years +’ experience 

• Attractive terms of Employment & Competitive salary for the right candidate
• Excellent Benefits
• Bonus
• Excellent Career Progression
• Opportunities to work on challenging projects and assignments.