Project and Health, Safety, Quality and Environment Administrator - Westmeath

LOCATION

Mullingar

ROLE PROFILE

Provide a comprehensive administrative support focussing on Project administration and supporting the Health, Safety, Quality and Environment (HSQE) Team. Assist with coordinating general office duties, which will include the accounts and wider operations teams.

KEY RESPONSIBILITIES & DUTIES:

PROJECT ADMINISTRATION

• Timesheet submission including overtime/country money/emergency call out calculations
• Annual Leave tracking
• Liaise with managers and employees regarding various work topics
• Liaising with staff re: upcoming meetings, meeting room requirements, airport collections, accommodation needs etc.
• Raise Purchase Orders on COINS system

HSQE ADMINISTRATION

• Assist with the creation of monthly HSQE reports
• Submit timely reports and prepare presentations/proposals as assigned for internal HSQE meetings
• Generation of monthly KPI’s
• Updating files on the internal file management system
• Transfer of safety forms from “Nest” system to “Vision” system
• Update of ad hoc HSQE reports

GENERAL SUPPORT

• Day to day general administration and data entry on internal systems
• Supporting other functions in the business with administration tasks as required
• Manage office operations e.g., organising stationary, office items etc.
• Contribute to the creation of project folders and management reports as required
• Proactively support the operations and Project Managers

QUALIFICATIONS AND SKILLS

ESSENTIAL

• Experience in customer service both verbally and in writing
• Good communication and collaboration skills
• Ability to prioritise and multi-task work, with accuracy and attention to details
• Good IT Computer skills, specifically on Microsoft Office programmes
• Ability to time manage workload
• Good understanding of administration processes and best practices

DESIRED

• COINS system experience
• Civil, multi-utilities or Overhead Lines experience
• Experience in a support role within an HR or Training team would be advantageous

NB: It should also be noted that the above list of prime responsibilities is not necessarily a complete statement of duties and should be considered as for guidance only.

HOW TO APPLY

If you meet the requirements of the role, we would love to hear from you. Apply by sending your CV directly to recruitment@reachactive.com.