Buyer Administrator

Function:  Operations

Warsaw, Poland

With a startup spirit and 80,000+ curious and courageous minds, we have the expertise to go deep with the world’s biggest brands—and we have fun doing it. Now, we’re calling all you rule-breakers and risk-takers who see the world differently, and are bold enough to reinvent it. Come, transform with us.

Inviting applications for the role of  Buyer Administrator

Responsibilities

· PR process:

· Consolidation and submittal of copy of Purchase Orders to Customer

· Tracking of documents submitted for approval

· Sending regular notifications to Customer and Stakeholders about status of documents submitted, approved, rejected, etc

· Creation of PO in SAP / Oracle / Legacy ERP Systems

· Support in New Vendor Setups / Modifications

· Resolution of Disputed Invoices for Price / Quantity / GR related Blocks

· Provide Customer Service support to Requestors / End Users on Procurement Processes, Order Status etc.,

· Support PO Automation efforts

· Support improvement of Process Efficiencies

·   Vendor Management:

· Need to coordinate with different stakeholders and ensure closure of e2e process

· The resource is expected to assess the suppliers on various risk parameters using the web searches – google, D&B, etc

· Provide assistance to Procurement / suppliers users in completing the questionnaires launched to them

· Need to have all Job aids, standard email response templates, training guides & other assisting materials in place to support the queries from suppliers / Procurement users

· Create Good receipt and share acknowledgement of PO delivery copy to the supplier.

Qualifications

Minimum qualifications

· Communicative level of English

· Good MS Office (especially MS Excel) knowledge

· Analytical thinking and ability to learn fast

Preferred qualifications

· Work experience with and ERP system (advantage);

· Organized personality with attention to details, able to work simultaneously on different projects;

· High motivation and willingness to learn

· Ability to work under time pressure

What can we offer?

· Attractive salary

· Flexible working hours

· Stable job offer – employment contract

· Work in the multicultural environment

· Various trainings (initiating, soft skills)

· Possibility of development

· Benefits (Insurance, Lux med, Multisport, additional vacation days, biking policy)

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Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. For more information, visit www.genpact.com. Follow us on Twitter, Facebook, LinkedIn, and YouTube.