Administrator-(Tendering / Proposal Department)

The Role:

The Tender Administrator is responsible for providing support throughout the tendering process including preparing of materials for all tenders, proposals, pre-qualifications, and client presentations.

Main Duties and Responsibilities:

The main duties and responsibilities of the Tender Administrator are outlined as follows:

• Coordinating the detailed content/ requirements to be included as part of the tender documentation with the relevant team members.
• Assist with key tender milestones in concert with tender administration processes to ensure they are accurately completed to meet deadlines.
• Owning the tender documentation template and ensuring the standardisation of tendering documentation across the Glanua Group
• Manage tender correspondence in line with internal and external guidelines, and to required timelines.
• Assist in the data gathering and research of external data and information required as part of the detailed content / requirements.
• Support the selections process in conjunction with the relevant teams.
• Reporting on tender outcomes and supplier selection
• Manage the storing of all documentation relating to tenders.
• Liaising with various teams in the Glanua Group as necessary in the completion of tender documentation
• Raise potential risks and issues in relation to the tender process as necessary.
• Other duties as required from time to time.

Knowledge, Skills, and Experience:

The main knowledge, skills and experience required of the Tender Administrator are outlined as follows:

• Minimum one-two years’ experience as a self-driven individual in a tendering or procurement role
• Relevant third-level qualification
• Experience of a Business or Transaction Services environment is desirable.
• Knowledge of relevant commercial legislation and regulations for procurement of services and goods for Utility businesses is desirable.
• Ability to work with others to ensure success in the performance of a team.
• Ability to be flexible with regards working in a changing environment and the ability to adjust to new work structures, processes, and requirements as necessary.
• Ability to proactively identifying new areas of learning and using newly gained knowledge and skill on the job.
• Effective time management skills with the ability to prioritise and remain focused when facing deadlines.
• Strong business acumen, communication, and negotiation skills
• PC Skills - extensive use of Microsoft Excel and Word
• Excellent verbal and written communication skills with the ability to convey messages in a clear and sufficient manner.

What we offer you:

• The opportunity to join an ambitious and growing organisation.
• Monday to Friday working week finishing early on Fridays.
• 22 days annual leave plus 10 bank holidays.
• Competitive base salary with annual salary reviews.
• A company laptop and phone.
• Access to Employee Assistance Program – 24/7 365 days confidential employee counselling service, free to avail for employees and their families.