This privacy statement provides information about the processing and the protection of your personal data.
Processing operation: European Job Days
Data Controller: European Labour Authority, Information and EURES Unit
Record reference: DPR-ELA-2022-0013
Table of Contents
Why and how do we process your personal data?
On what legal ground(s) do we process your personal data?
Which personal data do we collect and further process?
How long do we keep your personal data?
How do we protect and safeguard your personal data?
Who has access to your personal data and to whom is it disclosed?
What are your rights and how can you exercise them?
Where to find more detailed information?
The European Labour Authority (hereafter ‘ELA’) is committed to protect your personal data and to respect your privacy. ELA collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation European Job Days, which is a platform for virtual (online) and on-site job fairs where employers can publish their company profiles and current job opportunities undertaken by the European Labour Authority, Information and EURES Unitis presented below.
2. Why and how do we process your personal data?
Purpose of the processing operation: European Labour Authority, Information and EURES Unit collects and uses your personal information to match jobseekers from one European country, with employers from another one.
The EOJD website is a platform for virtual (online) and on-site job fairs where employers can publish their company profiles and current job opportunities. Jobseekers can indicate their interest in specific job offers by making their user profile and CV visible for the employers they have selected. In virtual events, presentations can be streamed online and jobseekers, employers, and EURES staff can communicate with each other via live chats. Specific information regarding processing and protection of data submitted in the chats is provided in connection to the chat functionality.
Jobseekers and employers who register for a Job Day event will obtain a user account on the EOJD website for that specific event. Jobseekers can upload their personal profile and a CV to the EOJD website or request that a CV already published on the EURES portal becomes accessible from the EOJD website.
Employers registered on the EOJD website can only see the CVs and other information about a jobseekers if the jobseeker has indicated an interest in that particular employer.
Your data will be used for an automated decision-making, including profiling.
The modes of processing will be both automated processing and manual processing. About the automated processing a computer/machine will be used in online form/feedback but it does not include profiling.
Jobseeker: create an account, create a profile (with preferred options) upload their Cvs and apply directly for job offers. Possibility to schedule on-line or face to face interviews with employers. Online chat
Employer: create an account, participate into events, publish vacancies, get access to Cvs and organize their own events and interviews.
In case of a new process of personal data, with the data collected from the platform, each employer will be consider as a new Controller and will need to prepare their specific record and privacy statement following the General Data Protection Regulation (GRDP).
3. On what legal ground(s) do we process your personal data
We process your personal data, because, according to Article 5(1)(d) of Regulation (EU) 2018/1725, you have given consent to the processing of your personal data for one or more specific purposes.
We process special categories of personal data, therefore Article 10 of Regulation (EU) 2018/1725 applies. In particular: Data concerning health.
We process your special categories of data indicated in Section 4, because:
(a) you have given explicit consent to the processing of your personal data for one or more specified purposes.
4. Which personal data do we collect and further process?
In order to carry out this processing operation European Labour Authority, Information and EURES Unit collects the following categories of personal data:
Name, preferred language and e-mail address are mandatory for contact purposes. Other information is requested for statistical purposes: gender; nationality; country of residence and education level.
When creating and posting a CV, all information the user has included in the CV will be stored in addition to the personal data already entered in order to create the account.
The personal information related to the creation of an account for a jobseeker is limited to the data necessary to identify a particular person.
A company or undertaking lawfully registered in the European Economic Area or Switzerland that fulfils the criteria established for the participation in a specific event can register for and participate in that European Job Day event, subject to the approval of the organiser of the event. The representative of the company will be requested to provide the company's name, address, size, activity sector and the name, function, telephone number, and e-mail address of a main contact person.
Name, Surname, Organisation, Type of member (NCO, EURES Member/Partner), country, language and email.
Mutual learning events:
Name, Surname, Organisation, Type of member, flight detail and accommodation for reimbursement.
The provision of personal data is not mandatory.
5. How long do we keep your personal data?
The European Labour Authority, Information and EURES Unit only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely 12 weeks, unless users choose to maintain their account for a longer period (6 months after the event for jobseekers and 12 months for employers).
In practice, when creating a profile, users could choose between:
A renewal for consent will be sent before the deletion o