People Admin & Payroll Lead - Budapest

Responsibilities in the role:

• Manage and supervise direct reports within the People Admin & Payroll team and Indexing team, assist with managing workflow, reconciliation and controls to meet the Business and Internal SLAs
• Ensure processes are defined and executed in line with the legislative guidelines and company policies. Also, ensure the controls are reviewed on a regular basis and proactive measures are implemented to improve delivery and avoid payroll leakage.
• Review and sign off certain critical activities within the People Admin & Payroll and Indexing team like reporting information to state authorities, signing the contracts and other employment documents issued to colleagues, third parties and state authorities, etc.
• Review the change requirements and UAT performed by the teams and provide sign-off on the results for further implementation.
• Be the second level of escalation for any Technology or processing related issues.
• Work collaboratively with the People admin, Payroll manager, Systems team and the COE teams to review changes with respect to policy, rewards and recognition, thereby support implementation and also revise processes within People Operations for delivery.
• Manage and lead projects and initiatives based on business requirements.
• Drive a culture of continuous improvement to ensure internal hand-offs, ways of working constantly improve.
• Drive engagement with key stakeholders, process owners and people teams across representative business units. Report performance metrics of the team on a regular basis and identify opportunities to improve.
• Prepare ad hoc reports and business presentations for supporting senior management.
• Highlight risks and issues to business in a timeline manner. Also, define mitigation plans in order to manage the same.
• Be audit ready and close any pending items highlighted by the Audit team.
• Plan staffing requirements including hiring, resource allocation and induction.
• Conduct performance management conversations for team members including data driven conversations with individuals, performance feedback, developmental feedback, performance rating discussion. Also, create succession planning and career path for team members, reward and recognise the effort and results in a timely manner.
• Mentor and coach team members in order to develop them to taken on bigger roles, better opportunities and deliver efficiently.
• Ensure appropriate learning and development initiatives are in place for both People Admin & Payroll and Indexing team as well as People partners in Stores / Office / DCs.
• Handle any staff related queries / grievances in consultation with the HR business partners.

You will be great in this role if you have:

• University degree
• Qualified Payroll clerk
• Minimum 4 years of work experience in Payroll environment
• Experience in people management
• Advanced English + Hungarian

Relevan skills: 

• Ability to handle personal data with highest level of confidentiality
• Ability to deliver business goals through people
• Excellent communication skills (both verbal and written)
• Customer service mindset
• Detail-oriented problem solving
• Stakeholder management
• Analysis, decision making and critical thinking
• Risk and escalation management
• People management skills
• Situational leadership skills
• Experience of balancing priorities

Operating skills:

• Knowledge of administration processes around the employee lifecycle from hire to retire
• Core HR and Payroll system experience, preferably Nexon
• Knowledge of Labour code and Payroll related legislation, including tax and social insurance
• Knowledge of GDPR directives
• MS Office (Microsoft Word, Excel and PowerPoint) – Intermediate / Advanced
• Ability to build relationship

Leadership and General skills:

• Integrity
• Positive attitue and influencing skills
• Being focused to deliver the best for our colleagues and business
• Professional communication and articulation
• Lead and deliver change projects / programmes

What we offer:

• CAREER GROWTH is not just a cliché – we operate in 4 markets as one Central European business, so there are many opportunities for growth and development
• We are just getting started, so you can be part of this journey from the beginning.
• We are a GREAT TEAM and we are not fond of any formalities here
• And of course, we offer meal vouchers and other standard benefits, like cafeteria as well as discounts at nearby restaurants